UTPA Bronc Notes - Bulletin

Web Time Entry - Suggested Timeline for March = 26-30 /=20 Oracle Account Creation Process

Posted by: Celina Gilpatrick on = 3/26/2007

Today's Date: 3/26/2007

Important=20 Information regarding Web Time Entry  =20
DIRECT WAGE AND WORKSTUDY EMPLOYEES =E2=80=93 Please = forward this=20 e-mail to your supervisors.

Below you will find the = latest=20 news, reminders, updated timeline suggestions, and information regarding = the=20 account creation process. Hopefully this is helping to minimize = any=20 confusion about what needs to be done prior to the end of the = month. =20 Please forward this information to all appropriate personnel. =20

Thank you all for your hard work to ensure that Web Time Entry = for waged=20 employees is a success. Your participation is greatly=20 appreciated!!!

NEW: Coming=20 March 28th
A town hall meeting will be held March 28 = for all=20 interested parties =E2=80=93 waged employees and their supervisors are = encouraged to=20 attend. This is an opportunity for any remaining questions to be=20 answered. It will be held at the Student Union Auditorium from 2pm = to=20 3pm

REMINDERS=20

Green Scantron Forms are obsolete effective = March 1,=20 2007.
Green Scantron forms will still be used for any = hours=20 worked prior to March 1.
Pay for March hours (April pay dates) will be = dependent=20 on hours submitted and approved via Web Time Entry.
Submission to your supervisor should begin = April 2.=20
Supervisors should approve timecards April 2=20 .

Suggested Timeline = for Web Time=20 Entry
Week as of March 26th thru=20 30th

At this time, every WAGED employee and = their=20 supervisor should have already made sure that they could log in = successfully=20 using their Oracle Username and password.

Username and Password =E2=80=93 should already = have successfully=20 logged in
=E2=80=9CEIS Self Service Time=E2=80=9D = responsibility =E2=80=93 should already=20 have successfully created a timecard, and used the =E2=80=9CSave for = Later=E2=80=9D=20 button

All supervisors/timecard approvers who know = that they=20 will be approving hourly timecards should have already made sure they = have=20

Username and Password =E2=80=93 should already = have successfully=20 logged in
EIS Supervisor Timecard Review and = Approval=E2=80=9D=20 responsibility=E2=80=93 should have already successfully logged in to = Time Entry=20 system and verified that their waged employees are listed. =
- Click =E2=80=9CEIS Supervisor Timecard Review = and Approval=E2=80=9D=20 responsibility =20
- Note the various tabs, click on =E2=80=9CAll = Timecards=E2=80=9D=20 tab. It will indicate how many timecards are in = =E2=80=9Cworking=E2=80=9D=20 status =20
- Drill down to see the employees that have = already=20 successfully created a timecard. =20
- Contact your employees that do not show up, = and request=20 that they follow step 1 listed above

If you have any questions regarding the suggested = timeline=20 or if you feel you need help to reach this point, please contact your=20 departmental trainer as soon as possible. You can see a complete list of = departmental trainers as well as their contact information online by = clicking on=20 WTE Departmental Trainers on the Web Time Entry website, http://www.utpa.edu/oracle24-7/time_entry.htm.

If you need an Oracle ID or need help with your = Oracle=20 login, please refer to the process below.

Oracle Account Creation and Issue Resolution Process / = Password=20 Reset
New Employees

Please check with your supervisor that the = approved MOE=20 has been submitted to the Office of Human Resources.
Once your approved MOE has been submitted and = entered=20 into the system by HR, your Oracle Account will be automatically = generated by=20 the following day.
After account has been created, Office of Human = Resources=20 will mail your Oracle Account information to your home address.=20

Existing Employees (Need Account Information or = Help with=20 Account Issues)

The employee should contact the Help Desk at=20 (956)381-2020 or Ext. 2020 for Assistance.

Oracle Account Password=20 Reset

Oracle password synchronization instructions: =
Open up an internet browser
Enter helpdesk.panam.edu in the = address bar=20
Click on Change Oracle Password
Enter you user name (the one that you use to = log into=20 your computer)
Enter your password (the one that you use to = log into=20 your computer) in Password, New Password, Confirm Password fields. =
Select the first two boxes and the last one =
Hit the submit button
Attempt to log into Oracle 24/7 =

IT Project Management, in collaboration with the = Office of=20 Human Resources and the Payroll Office, is doing everything possible to = ensure=20 that access to your Oracle account is successful. =

Once=20 again, thank you for all your patience and=20 understanding.