UTPA Bronc Notes - Bulletin

Important Information regarding Web Time = Entry

Posted by: Celina Gilpatrick on = 3/20/2007

Today's Date: 3/20/2007

Important Information = regarding Web Time=20 Entry

Below you will find the latest = news,=20 reminders, updated timeline suggestions, and information regarding the = account=20 creation process. Hopefully this is helping to minimize any = confusion=20 about what needs to be done prior to the end of the month. Please = forward=20 this information to all appropriate personnel. Thank you all for = your hard=20 work to ensure that Web Time Entry for waged employees is a = success. Your=20 participation is greatly appreciated!!!

NEW: Coming March 28th =

A=20 town hall meeting will be held March 28, 2007 for all interested parties = =E2=80=93 waged=20 employees and their supervisors are encouraged to attend.
This = is an=20 opportunity for any remaining questions to be answered. It will be = held at=20 the Student Union Auditorium, from 2:00 p.m. to 3:00 p.m.  =20

Reminders =

Green Scantron Forms are obsolete effective March 1st, 2007.=20
Green Scantron forms will still be used for any hours worked prior = to=20 March 1st. =20
Pay for March hours (April pay dates) will be dependent on hours = submitted=20 and approved via Web Time Entry.

Suggested Timeline for Web = Time=20 Entry
Week as of March 19h thru=20 23rd
At this time, every WAGED employee and = their=20 supervisor should have already made sure that they could log in = successfully=20 using their Oracle Username and password.

Username and Password =E2=80=93 should already have successfully = logged in=20
=E2=80=9CEIS Self Service Time=E2=80=9D responsibility =E2=80=93 = should already have successfully=20 created a timecard, and used the =E2=80=9CSave for Later=E2=80=9D = button.

All supervisors/timecard approvers who know that they will be = approving=20 hourly timecards should have already made sure they have

Username and Password =E2=80=93 should already have successfully = logged in=20
=E2=80=9CEIS Supervisor Timecard Review and Approval=E2=80=9D = responsibility=E2=80=93 should have=20 already successfully logged in to Time Entry system and verified that = their=20 waged employees are listed. =20
- Click =E2=80=9CEIS Supervisor Timecard Review and = Approval=E2=80=9D responsibility =20
- Note the various tabs, click on =E2=80=9CAll Timecards=E2=80=9D = tab. It will=20 indicate how many timecards are in =E2=80=9Cworking=E2=80=9D = status =20
- Drill down to see the employees that have already successfully = created a=20 timecard. =20
- Contact your employees that do not show up, and request that = they follow=20 step 1 listed above

If you have any questions regarding the suggested timeline or if you = feel you=20 need help to reach this point, please contact your departmental trainer = as soon=20 as possible. You can see a complete list of departmental trainers as = well as=20 their contact information online by clicking on WTE Departmental = Trainers on the=20 Web Time Entry website, http://www.utpa.ed= u/oracle24-7/time_entry.htm.

If=20 you need an Oracle ID or need help with your Oracle login, please refer = to the=20 process below.

Oracle = Account Creation=20 and Issues Resolution Process / Password Reset
New Employees=20

Please check with your supervisor that the approved MOE has been = submitted=20 to the Office of Human Resources.=20
Once your approved MOE has been submitted and entered into the = system by=20 HR, your Oracle Account will be automatically generated by the = following day.=20
After account has been created, Office of Human Resources will = mail your=20 Oracle Account information to your home address.

Existing Employees (Need Account Information or Help = with=20 Account Issues)

The employee should contact the Help=20 Desk at (956)381-2020 or Ext. 2020 for Assistance.

Oracle Account Password Reset
User can = synchronize=20 their password by using the following directions:

Oracle password synchronization instructions:=20
Open up an internet browser =20
Enter helpdesk.panam.edu = in the=20 address bar =20
Click on Change Oracle Password =20
Enter you user name (the one that you use to log into your = computer) =20
Enter your password (the one that you use to log into your = computer) in=20 Password, New Password, Confirm Password fields. =20
Select the first two boxes and the last one =20
Hit the submit button =20
Attempt to log into Oracle=20 24/7

Information Technology, in collaboration with Payroll Office and the = Office=20 of Human Resources, is doing everything possible to ensure that your = account is=20 created in a timely manner. Once again, thank you for all your = help and=20 understanding. We hope that you will find the Web Time Entry = program=20 convenient and successful for time = entry.