University Center 319

Ph: 381-2168     Fax: 381-2613 

http://www.utpa.edu/materialsmgt/travel.htm

 

 

 

Handbook of Operating Procedures:

• 8.3.1 Centralized Travel Services

• 8.3.2 Travel Procedures Summary

• 8.3.3 Travel Approval

• 8.3.4 Travel Reimbursement Claim Procedure

• 8.3.5 Travel Reimbursement Computation

• 8.3.6 Official State Mileage

• 8.3.7 Travel Advance Funds

State of Texas Travel Management Program:

• State Contract Airline Fares

• Domestic City Pairs
• International City Pairs

Rental Car Information:

• Information/Provisions

• Comparison Tables

• Auto Insurance Coverage

  • Employee

  • Non-Employe

 

 

Travel Forms (Downloads):

• Traveler's Profile Form

• Corporate Travel Planners (CTPI) Travel Reservation Request Form

• Guest Lecture Form

• Consultant Form

• Report to State Agency Travel to Washington D.C.

• Texas Hotel Occupancy Tax Exemption Certificate

• Travel Voucher

• Accounts Payable Travel & Travel Voucher Process

• Request for Approval to Travel to Foreign Countries

• Student Travel Forms

Credit Card Program:

• General Information

• JPMorgan Chase Application

Hotels:

• Local Hotels That Will Direct Bill to the University

 

Texas State Travel Directory :

• In-State and Out-of-State Listings

Corporate Travel Planners

            (866-366-1142):

• The CTP Review March Edition Newsletter

Reservation for Airfare/Hotel/Car.....................................$15.00

Reservation for Hotel and/or Car Only.............................$10.00
Exchange Ticket With Add Collect..................................$15.00

24 Hour Emergency Service.............................................$15.00

 

Travel Services Update to All Departments

 

1.  Effective 7/1/06 Corporate Travel Planners service fees will be as follows:

               Issuing Service Fee (airline, rail, bus, ferry ticket)

Full Service Fee Schedule	Domestic Ticket	Domestic Group Ticket	International Ticket	International Group Ticket	Car/Hotel Only Trans.
Current Issuing Service Fee	$13.89	$13.89	$13.89	$13.89	$10.00
New Issuing Service Fee	$15.00	$13.89	$18.00	$18.00	$10.00
Current Refund Service Fee	$0.00	$0.00	$0.00	$0.00	$0.00
New Refund Service Fee	$0.00	$0.00	$0.00	$0.00	$0.00
Current Even Exchange Service Fee	$0.00	$0.00	$0.00	$0.00	$0.00
New Even Exchange  Service Fee	$15.00	$15.00	$15.00	$15.00	$0.00
Current Exchange with Additional collection	$10.00	$10.00	$10.00	$10.00	$0.00
New Exchange with Additional collection	$15.00	$15.00	$15.00	$15.00	$0.00

 

*ISSUING SERVICE FEE - any issued airline, rail, bus or ferry ticket
*REFUND SERVICE FEE - any full service refund for airline, rail, bus or ferry ticket
*EVEN EXCHANGE FEE - any ticket exchanged with no additional airline collection
*EXCHANGE WITH ADDITIONAL COLLECTION- any ticket exchanged that requires airline collection

 

2.  Service fees for car rental and hotel only transactions which are currently being billed to the University's central billing account will now be charged to the traveler's individual credit card. The credit card number will need to be provided at the time the reservation is made by Corporate Travel.  Credit card receipts are still required to be attached to the reimbursement travel voucher.  Please indicate this  service fee in the "Other Business Exp." column on the Individual Application for Official Travel.

3.   After-Hours Service fees:

      Each call made to the service-$15.00

      Each ticket changed and reissued-$25.00

      Each ticket issued (original ticketing)-$10.00

The After-Hours Service should only be used for emergencies or when CTP is closed.  All calls and inquiries during normal business hours should be directed to CTP's toll free number--866-366-1142 (7:30AM to 6:00PM Central Time) to avoid any unwanted service fees.

Any changes made to an airline ticket by the After-Hours Service that results in an increase in the airfare will be the responsibility of the traveler.  Reimbursement can be requested pending approval of the account manager.

Benefits for Using a Travel Agency

• Time Saving (travel arrangements for airfare, hotel, and car rental are made with one call or e-mail

• State contracted airfares and other discounted airfares are used

• Changes to the itinerary are handled (including cancellation of air, hotels, and car rentals)

• Refunds of unused tickets

• Void airline tickets when applicable

• Notification of schedule changes made by the airlines

• 24 Hour Service (after hours emergency service available)

• Reports required by the State and the University

In-State Meals and Lodging Reimbursement Rates:

Meals ( Receipts Not Required)........................................$36.00 per day (actual expenses not to exceed $36.00)

Lodging (Receipts Required)............................................$85.00 per day

 

Transportation Security Administration Guidelines

• Travelers and Consumers

• Prohibited Items List

Links:

• Out-Of-State Meals And Lodging Reimbursement Rates

• Performance Survey

• State of Texas Official Mileage Guide

• State of Texas Travel Allowance Guide

• The Universal Currency Converter

SOS Program

• International SOS provides you with worldwide quality health care and emergency assistance services 24 hours a day designed to supplement and integrate with the policies, procedure and other resources of the University.

• Using the SOS Program: Login to access the PDF documentation.
  (Use your UTPA email account username and password.)
  

• International SOS Website