Section 2: Purchasing
Subject: Purchasing Department Responsibilities
Issue Date: February 1, 2003
The Purchasing Department has the following general responsibilities: Procure all goods and services required by the University Determine the most appropriate and effective method of acquisition for each request for purchase Assure that best value in all procurements is obtained as authorized under Handbook of Operating Procedures 8.2.1 Abide by all System and University ethics policies Verify sufficiency of departmental funds for purchases Conform to applicable laws and regulations on all purchases Maintain a liaison with the Texas Building and Procurement Commission as needed on procurement matters Encourage truly competitive procurements while still satisfying the needs of the University Conduct all formal communications with vendors regarding purchases Develop and maintain current information on sources of supply Maintain an accurate file of all purchases and related documents Approve all justifications for proprietary or sole-source specifications Comply with the University’s Historically Underutilized Business policy Provide assistance on procurement matters to all departments Provide vendors with tax exemption certificates
The Purchasing Department has the following general responsibilities:
Procure all goods and services required by the University Determine the most appropriate and effective method of acquisition for each request for purchase Assure that best value in all procurements is obtained as authorized under Handbook of Operating Procedures 8.2.1 Abide by all System and University ethics policies Verify sufficiency of departmental funds for purchases Conform to applicable laws and regulations on all purchases Maintain a liaison with the Texas Building and Procurement Commission as needed on procurement matters Encourage truly competitive procurements while still satisfying the needs of the University Conduct all formal communications with vendors regarding purchases Develop and maintain current information on sources of supply Maintain an accurate file of all purchases and related documents Approve all justifications for proprietary or sole-source specifications Comply with the University’s Historically Underutilized Business policy Provide assistance on procurement matters to all departments Provide vendors with tax exemption certificates
Procure all goods and services required by the University
Determine the most appropriate and effective method of acquisition for each request for purchase
Assure that best value in all procurements is obtained as authorized under Handbook of Operating Procedures 8.2.1
Abide by all System and University ethics policies
Verify sufficiency of departmental funds for purchases
Conform to applicable laws and regulations on all purchases
Maintain a liaison with the Texas Building and Procurement Commission as needed on procurement matters
Encourage truly competitive procurements while still satisfying the needs of the University
Conduct all formal communications with vendors regarding purchases
Develop and maintain current information on sources of supply
Maintain an accurate file of all purchases and related documents
Approve all justifications for proprietary or sole-source specifications
Comply with the University’s Historically Underutilized Business policy
Provide assistance on procurement matters to all departments
Provide vendors with tax exemption certificates
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