Signature Routing Process 

Once the contracts have been negotiated and the proposed standard terms have been accepted by the vendor, the signed contract or amendment by the vendor is ready for routing. 

A copy of the original contract is routed with the Contracts Routing Form (Attachment C) to the following offices in the following order: 

1. Requesting department
   1. Requestor
   2. Account manager
   3. Chair or Director
2. Grants and contracts, if applicable. (applicable if the contract is part of a grant proposal previously approved)
   1. Grants and Contracts coordinator
3. Contracts Office

Once the routing form is received in the contracts office, original contracts (in triplicate) are routed to the following offices: 

4. Chief Executive Officer
5. President, if applicable.

Fully executed copies are ready for distribution to the following parties; 

a)     Copy I. To the requesting department

b)     Copy II. To the vendor

c)      Copy III. To Contracts Office files.  

This completes the contract routing process. 

Contracts Routing Form

[ Copyright 2005 UTPA | Open Records | Privacy Policy | DMCA Notice ]