will respond via e-mail within 2 hours with your complete itinerary with 24 hours.
Review proposed itinerary through www.virtuallythere.com
Website. Your
e-mail received from CTPI will include the virtuallythere website link.(Changes
can be made to itinerary through CTPI without a penalty if airfare has not been
ticketed.) Print itinerary.
Complete Application for Official Travel (AFOT), obtain appropriate
administrative approvals, and send to UTPA’s Travel Office. AFOT must be submitted at
least 10 days prior to travel. (See Handbook of Operating Procedures, 8.3.2, www.panam.edu/hop) Contact Carolyn Laverty, Travel Coordinator, at ext. 2168 for more
information.
Upon approval, CTPI issues airfare tickets.
Review bookings at any time through www.virtuallythere.com
Website. Enter your reservation code provided on your itinerary (see step 4).
CHANGES TO itinerary
– Send e-mail or resubmit a Travel Reservation Request
to CTPI. Once airfare has been ticketed, additional charges will apply. Hotel and Car
Rental changes may be made without penalty charges.
Upon return of your trip, make sure you complete a Travel Voucher
http://dba.utpa.edu/forms/#AP_index.
All claims for reimbursement must be made on this form within 5 days
after completion of trip (See Handbook of Operating Procedures, 8.3.2, www.panam.edu/hop).
Attach all required receipts to voucher.
Claimant and supervisor must sign Travel Voucher. Submit to Accounts Payable for
processing.
