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MOEs for Direct Wage Employees
PURPOSE:
To allow an assignment for a new employee to be created on computer systems.

OVERVIEW:
After an employee has been hired by a department, he/she will still need to be 'set up' on the computer systems (HRS, FRS, etc.).  This is called creating an assignment for the employee.

Details of the assignment come from the Memorandum of Employment (MOE).  This information allows the various departments in the Division of Business Affairs to create an accurate assignment.

The assignment, in turn, will automatically process information to allow an employee to be paid, keep track of benefits, etc.).

Changes to an employee's assignment usually requires a change to their MOE (see Change of MOE processes).

Procedure 1:
Audit MOE

Procedure 2:
Approve MOE

Procedure 3:
Create Assignment

Flowchart

  PROCEDURE 1:  Audit MOE ^ Top ^
Purpose To ensure that information submitted on the MOE is correct and complete.
Before You Start Confirm that employee is direct wage and not salaried.
When to Start  
 
Note  
Step Action
Step 1  
 
Step 2  
 
Step 3  
IF THEN
If employee is not a non-resident alien (NRA)  
 
If employee is a non-resident alien (NRA)  
 
Step 4  
 
Step 5  
Step 6  
End

  PROCEDURE 2:  Approve MOE ^ Top ^
Purpose  
 
Before You Start  
 
When to Start  
 
Note  
Step Action
IF THEN
MOE needs VPBA approval  
 
MOE not need VPBA approval  
 
Step 1  
 
Step 2  
End

  PROCEDURE 3:  Create Assignment ^ Top ^
Purpose  
 
Before You Start  
 
When to Start  
 
Note  
Step Action
Step 1  
 
Step 2  
 
Step 3  
 
IF THEN
Data is correct  
 
Data is not correct  
 
Step 4  
End

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