OVERVIEW:
When a salaried temporary employee leaves UTPA certain exit procedures are begun.  These exit procedures ensure that:

• an employee's records are updated
• no outstanding 'holds' exist (i.e., computer access, university credit cards, etc.)
• employee receives final paycheck

Sometimes exit procedures are begun automatically, and sometimes they require an official Termination Notice (see Termination Notice processes for Salaried and Direct Wage Employees).

Exit Procedures are invoked for all employees except regular (permanent), salaried, full-time faculty and staff of UTPA.

For information on the exiting processes for regular, full-time employees, see the Termination Notice (Salaried) Employee process.

The following Exit Procedures Process will guide you through the steps a terminating employee must take before receiving their final paycheck.

Procedure 2:
Update & Clear Holds List

Procedure 3:
Release Paycheck

Flowchart

Office of Human Resources  initiates Exit Checklist.
Clearing departments must clear temporary salaried employees, otherwise paycheck will not be released.

Office of Human Resources will send a Master List to the clearing Departments:
LRC, University Police, Computer Center, Purchasing Department, Physical Plant, Technology Resources, Budget Control, Accounts Control

Go to Step 2.

Office of Human Resources  will send updated Hold List to Accounts Control.
Accounts Control is responsible for distribution of the final paycheck.

Accounts control places a hold on those employees' paychecks which still have not cleared holds with Departments listed on the Exit Checklist.

Employee returns to Office of Human Resources  with proof of clearance from each clearing department (such as a receipt or memo).
Go to Step 3.