The area of
Records and Leave Management within the Office of Human Resources
supervises the daily
maintenance
of personnel records for employees for the University of Texas - Pan
American. Records for
faculty
employees and academic administrators are kept by the Office of the
Provost. Both faculty and staff
employees
may view current assignment and portions of their own record online
through Oracle Self-Service.
Our area
has the responsibility of maintaining personnel files, preparing files
for storage, and retrieving files
from
storage.
Our team of
Human Resource Assistants assist supervisors in processing the following
types of personnel
transactions:
Creation of personnel electronic record in Oracle HRMS and employee
file
Memorandums of employment, change of memorandums, and terminations of
employment for benefits-eligible and special assignment staff and
faculty
Direct
wage, work study, revised memos, terminations of employment for
temporary staff assignments
Employee
authorizations for Direct deposit
Salary
Deductions
Earnings
Negative
pay which may result in salary adjustments
Reviewing
of all payroll deductions, earnings and processing of errors
Handling
requests for written verifications of employment for current and
retired employees
At some point in your career, you may be faced with a personal or family
illness or other life event that requires you to be away from work for
an extended period of time. Our area staff is available to assist you in
managing the leave you need to handle these life events and ensure a
smooth transition back to your role within the University community. You
may contact Linda Helgeson at
(956)381-2556 or refer to Handbook of
Operating Procedures for an overview of leave/absence categories
such as:
Administrative Absence
(e.g., Bereavement)
Volunteer Service Leave
Judicial or Legislative Summons (e.g., Jury Duty, Official
Witness)
Military Emergency Leaves
Time-off Pay Programs
(e.g., Paid Sick Time, Sick Leave Pool, Annual Leave/Vacation)
Disability Insurance or Family
Medical Programs(Short-Term Disability, Long-Term Disability) see
Benefits
For any specific leave, you will find guidelines on:
Definition of Leave/absence
Eligibility
Procedure for applying for and having a leave/absence approved
What happens to your benefits during the leave/absence
Forms to be completed
Related University and UT System Board of Regents' Rules and
Regulations
Procedures for
administering leaves/absence can vary by type of leave and procedure for
staff vs. faculty employee. If a faculty employee, please consult with
your college's Administrative Services Officer within your Dean's Office
about internal expectations and procedures.
If there is a discrepancy
between information on these web pages and related University policies
and procedures and other official plan documents and contracts, the
applicable policies/official documents always govern.
