All
UTPA supervisors should familiarize themselves with the
UTPA Supervisor Guide for Job Audits and Classification Procedures
prior to submitting changes to employee assignments or requisitions for
personnel - staff to ensure the appropriate steps are being taken to
prevent additional delays at a later time in the process.
PLEASE NOTE: All job analysis and
audits take up to three (3) weeks for completion and changes to employee
assignments will take effect the pay period following a determination
completed by Human Resources.
Procedure to Begin the
Job Classification/Reclassification Process
The department head/Project Manager determines changes in staffing
needs as required by the activity levels and functions of the
department. Through the administrative supervisory hierarchy
assigned to the department, the department head/Project Manager will
obtain the necessary written approvals to submit a
Job Audit Request for proposed
changes to staff positions assigned to his/her areas. A Job Audit
Request form must be completed and submitted to HR, regardless of
whether the position is vacant.
The Compensation Analyst within the Office of Human Resources will
perform a job analysis and provide a written determination to the
supervisor, department administrator, academic dean (if necessary), and
divisional vice-president. The determination will indicate whether or
not the position should be reclassified and the appropriate job title to
assign to the position. The job determination will indicate if a the job
being performed exists in the UTPA Institutional Pay Plan and
instructions as to what steps the department head/Project Manager needs
to take at that point.
The next steps are
based upon the job being in existence at UTPA and if the position has an
incumbent, please see below.
If the job title is in Existence in the UTPA Institutional Pay Plan:
If the
Office of Human Resources determines the job is in existence at UTPA,
the next step for the department head/Project Manager is to submit the
necessary forms to change the position based upon an incumbent currently
filling the position. Please use the Changes to Positions Guide below to
determine the next appropriate step, based upon your situation.
Incumbent is in the Position: If the reclassification is
for a job that is in existence with an incumbent in the position, the
Project Manager must forward the following in order to process a change
to the employee's assignment: a
Change of Memorandum of Employment signed by the Project Manager, Department Head (if
different), and Divisional Vice-President; and A copy of the
Job Audit Determination completed
by the Office of Human Resources.
Position is
Vacant: If the reclassification is for a job that is in
existence but the position is vacant, a Requisition for
Personnel-Staff needs to be submitted
along with a copy of the Job
Audit Determination completed by the
Office of Human Resources.
If the job title
is Not in Existence in the UTPA Institutional Pay Plan:
The
Job Audit Determination will indicate the appropriate job title for the
position as described is not in existence at UTPA. The determination
will instruct the department to prepare and submit a
Job Description Questionnaire by the department head/Project Manager
in order for the Compensation Analyst to perform the necessary analysis,
salary review, and classification of the proposed new job into the UTPA
Pay Plan and Oracle HRMS. Final approval to establish proposed job
titles in the UTPA Institutional Pay Plans rests with the Assistant
Vice-President for Business Affairs/Director of Human Resources -
Frances Rios or her designee.
Once
the job classification process has been completed, a written memorandum
will be sent to the department head/Project Manager. If the job as
proposed is approved, the department head/Project Manager will proceed
with submitting the required forms to change the position information as
determined by the Changes to
Positions Guide in the section above.
Please contact
Compensation for assistance with the Job
Classification Process at
(956)381-2451 or (956)316-7959. For questions over the Job Vacancy
Process, please contact Recruitment and
Staffing at (956)381-2991.
