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UTPA Handbook of Operating Procedures}
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HOP Policies sorted by Section Number

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1History of the University
1.1.1POLICY ON HANDBOOK OF OPERATING PROCEDURES
2Institutional Commitment
2.2.1NON-DISCRIMINATION POLICY
2.2.3POLICY CONCERNING ACCOMMODATIONS FOR INDIVIDUALS WITH DISABILITIES
2.2.4SEXUAL HARASSMENT AND SEXUAL MISCONDUCT POLICY
2.3.1ATHLETICS POLICY
2.4.1COMPLIANCE WITH LAWS, REGULATIONS, CONTRACTUAL OBLIGATIONS, AND POLICIES
2.4.2THE UNIVERSITY OF TEXAS-PAN AMERICAN CONFLICTS OF INTEREST POLICY ADOPTED UNDER SECTION 572.051, GOVERNMENT CODE
3Authority, Delegation, and Administration
3.1.1THE UNIVERSITY OF TEXAS SYSTEM BOARD AUTHORITY AND DELEGATION, ADMINISTRATIVE AUTHORITY AND RESPONSIBILITY OF THE PRESIDENT, AND FACULTY ROLE IN EDUCATIONAL POLICY FORMULATION
3.2.1AUTHORITY OF INSTITUTIONAL DOCUMENTS
3.3.4ADMINISTRATIVE COMMITTEES AND COUNCILS
3.3.5THE UNIVERSITY OF TEXAS-PAN AMERICAN INTERNAL AUDIT CHARTER
3.3.6ADVISORY COUNCILS AND COMMITTEES
3.3.7CENTERS AND INSTITUTES
3.3.8COMPENSATION FOR KEY EXECUTIVES
3.4.4ACADEMIC COMMITTEES AND COUNCILS
3.6.4CAMPUS LIFE COMMITTEES
4General Policies and Procedures
4.1.1APPOINTMENT OF RELATIVES - THE NEPOTISM RULE
4.1.2CRIMINAL BACKGROUND CHECKS FOR EMPLOYMENT
4.1.3FINANCIAL CONFLICTS OF INTEREST IN RESEARCH
4.2.1PUBLIC INFORMATION AND OFFICIAL COMMUNICATIONS
4.3.1WIRELESS COMMUNICATION DEVICE POLICY
4.4.1RECORDS AND INFORMATION MANAGEMENT AND RETENTION
4.5.1PUBLIC INFORMATION POLICY
4.7.1SMOKE-FREE WORKPLACE
4.8.1ALCOHOL AND DRUG-FREE WORKPLACE
4.9.1ALCOHOLIC BEVERAGES
4.10.1USE OF COPYRIGHTED MATERIALS
4.10.2INTELLECTUAL PROPERTY
4.10.3MISCONDUCT IN SCHOLARLY ACTIVITY
4.10.4RESEARCH AND SPONSORED PROJECTS
4.10.5UNIVERSITY PAYROLL DISTRIBUTION CONFIRMATION FOR GRANTS, CONTRACTS AND OTHER AGREEMENTS
4.10.6COST SHARING POLICY
4.10.7COST TRANSFER POLICY ON SPONSORED RESEARCH
4.10.8HUMAN SUBJECTS RESEARCH
4.10.9EXPORT CONTROL POLICY
4.12.1PROHIBITION OF ACTS OR THREATS OF VIOLENCE ON CAMPUS
4.13.1CONFLICT OF INTEREST, CONFLICTS OF COMMITMENT, AND OUTSIDE ACTIVITIES
5Student and Student Life Policies
5.1.1EMERGENCY TUITION AND FEES LOAN
5.1.4COMPETITIVE SCHOLARSHIPS
5.1.5OPTIONS TO PAY TUITION AND MANDATORY FEES BY INSTALLMENT
5.1.7RECIPROCAL EDUCATIONAL EXCHANGE PROGRAM
5.1.8TUITION REBATE PROGRAM
5.1.9EXCESS REPETITION & CREDIT HOUR CHARGES EXEMPTIONS
5.2.1STUDENT ACADEMIC RESPONSIBILITIES AND APPEALS
5.2.3FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
5.3.1STUDENT IDENTIFICATION CARDS
5.4.1COMPLIANCE WITH FEDERAL STUDENT RIGHT-TO-KNOW AND CAMPUS SECURITY ACT
5.5.1STUDENT CONDUCT
5.5.2STUDENT CODE OF CONDUCT
5.5.4STUDENT SUICIDAL BEHAVIOR
5.5.5STUDENT CONCERN INTERVENTION TEAM (SCIT)
5.6.1RECOGNITION AND APPROVAL OF STUDENT ORGANIZATIONS
5.6.2POLICY ON FREE SPEECH, EXPRESSION, AND ASSEMBLY
5.6.3STUDENT TRAVEL
5.7.1STUDENT PUBLICATIONS
5.8.1STUDENT COMPLAINT PROCEDURES
5.9.1MANDATORY FRESHMAN HOUSING
5.9.2MISSING STUDENT NOTIFICATION POLICY AND PROCEDURES FOR STUDENTS LIVING ON CAMPUS
5.9.4MENINGITIS VACCINATION POLICY
6Faculty and Academic Policies
6.1.1RECRUITMENT AND HIRING OF FACULTY
6.1.3FACULTY RESIGNATION/RETIREMENT AND MODIFIED SERVICE
6.2.1STUDENT EVALUATION OF TEACHING EFFECTIVENESS
6.2.2ANNUAL FACULTY EVALUATION
6.2.3PROCEDURE FOR THE SELECTION AND REVIEW OF DEPARTMENT CHAIRS
6.2.4EVALUATION OF ACADEMIC ADMINISTRATORS
6.2.5PROCEDURE FOR THE SELECTION OF ACADEMIC DEANS AND THEIR ASSOCIATES/ASSISTANTS
6.2.6FACULTY TENURE
6.2.7FACULTY PROMOTION
6.2.8FACULTY GRIEVANCE
6.2.9PERIODIC PERFORMANCE EVALUATION OF TENURED FACULTY
6.2.10TERMINATION OF EMPLOYMENT OF A FACULTY MEMBER
6.4.1ACADEMIC TITLES
6.4.2EMERITUS FACULTY
6.4.4GRADUATE FACULTY
6.4.5ENDOWED APPOINTMENTS
6.5.1ACADEMIC FREEDOM/RESPONSIBILITY
6.5.2DUTIES AND RESPONSIBILITIES OF ACADEMIC DEANS
6.5.3ROLE AND RESPONSIBILITIES OF DEPARTMENT CHAIRS
6.5.4FACULTY DUTIES AND RESPONSIBILITIES
6.5.7FACULTY WORKLOAD
6.5.8FACULTY SUMMER SCHOOL AND MINIMESTER EMPLOYMENT
6.5.9ABSENCES FROM REGULAR DUTIES AND CLASSES
6.5.11FACULTY FILES
6.5.13ORAL ENGLISH PROFICIENCY FOR TEACHING PERSONNEL
6.6.1FACULTY LEAVE OF ABSENCE WITHOUT PAY
6.6.2ABSENCES FOR CONFERENCES AND PROFESSIONAL MEETINGS (ACADEMIC AFFAIRS)
6.6.3FACULTY DEVELOPMENT LEAVE
6.7.1CURRICULUM CHANGES
6.7.2SHORT COURSE GUIDELINES
6.7.4ACCEPTANCE OF MONEY FROM STUDENTS
6.7.5TEXTBOOKS AND OTHER MATERIALS PRESCRIBED FOR STUDENT USE
6.7.6STUDENT CRIMINAL BACKGROUND CHECK
6.7.7ACADEMIC PROBATION AND SUSPENSION
6.7.8STUDENT CLASS ATTENDANCE
6.8.1CONSTITUTION OF THE FACULTY SENATE OF THE UNIVERSITY OF TEXAS-PAN AMERICAN
6.8.2RECOGNITION OF FACULTY AND STAFF ORGANIZATIONS
6.8.3PROCEDURE FOR REVIEW AND ADOPTION OF COLLEGE BYLAWS
6.9.1ACADEMIC PROGRAM OR POSITION ABANDONMENT
6.10.1ACADEMIC PROGRAM REVIEW
7Personnel and Staff Policies
7.1.1INSTITUTIONAL PAY PLAN/COMPENSATION POLICIES
7.1.2LONGEVITY PAY AND HAZARDOUS DUTY PAY
7.2.1PROBATIONARY PERIOD FOR REGULAR CLASSIFIED STAFF EMPLOYEES
7.2.4RECRUITMENT, HIRING AND PROMOTION/LATERAL TRANSFER OF STAFF
7.2.5HIRING OF FOREIGN NATIONALS
7.3.1PERSONNEL RECORDS
7.3.4SEPARATION OF EMPLOYMENT AND REEMPLOYMENT
7.4.1RETIREMENT
7.5.2STAFF EMPLOYEES ATTENDING ACADEMIC COURSES DURING THE WORKDAY
7.5.3EMPLOYEE EDUCATION AND TRAINING
7.6.1TIME RECORDS, PAY CHECK, PAYDAY
7.6.3ANNUAL VACATION LEAVE
7.6.4SICK LEAVE
7.6.5AUTHORIZED PAID LEAVE
7.6.8FAMILY AND MEDICAL LEAVE ACT
7.6.10SICK LEAVE POOL
7.6.11WORKERS’ COMPENSATION MODIFIED DUTY/RETURN-TO-WORK PROGRAM
7.6.12STAFF LEAVE OF ABSENCE WITHOUT PAY
7.6.14WORKING HOURS AND REST PERIODS
7.6.16OVERTIME AND STATE COMPENSATORY TIME FOR NON-EXEMPT STAFF EMPLOYEES
7.7.1GRIEVANCES OF STAFF EMPLOYEES
7.7.2DISCIPLINE AND DISMISSAL OF CLASSIFIED STAFF EMPLOYEES
7.7.4REDUCTION IN FORCE
7.7.5STAFF EMPLOYEES PERFORMANCE APPRAISAL PROGRAM (SEPAP)
7.8.1IDENTIFICATION CARDS FOR CURRENT AND RETIRED EMPLOYEES AND SPOUSES
7.9.1STAFF EMPLOYEES ANNUAL AWARDS PROGRAM
7.10.1CONSTITUTION OF THE STAFF SENATE OF THE UNIVERSITY OF TEXAS-PAN AMERICAN
8Business, Fiscal, and Facility Policies
8.1.4MOVABLE EQUIPMENT ACQUIRED UNDER GRANTS FROM THE FEDERAL GOVERNMENT
8.1.5INVENTORIABLE PROPERTY
8.1.6SALE OF UNIVERSITY PROPERTY (SURPLUS AND SALVAGE PROPERTY)
8.1.7RESEARCH LABORATORY AND RESEARCH OFFICE SPACE UTILIZATION
8.2.1BEST VALUE PROCUREMENT
8.2.2CENTRALIZED PURCHASING POLICY
8.2.3SMALL PURCHASE ORDERS
8.2.4SPECIAL PURCHASING TRANSACTIONS
8.2.5CONSULTANT CONTRACTS
8.2.6PURCHASE OF PROFESSIONAL SERVICES
8.2.7GUEST LECTURER SERVICES
8.2.8UTILIZATION OF HISTORICALLY UNDERUTILIZED BUSINESS (HUB) FIRMS
8.2.9PROTEST PROCEDURES RELATED TO PROCUREMENT OF GOODS AND SERVICES
8.2.13PROCUREMENT CARD PROGRAM
8.3.1CENTRALIZED TRAVEL SERVICES
8.3.2TRAVEL POLICY
8.4.1THE UNIVERSITY OF TEXAS-PAN AMERICAN FACILITIES USE POLICY
8.4.2APPOINTMENT OF BUILDING SUPERVISORS
8.4.3SOLICITATION ON CAMPUS
8.4.4NAMING OF BUILDINGS AND OTHER FACILITIES
8.5.1DESIGNATED PROJECTS ADMINISTRATIVE COST ASSESSMENT
8.6.1OPERATING BUDGET DEVELOPMENT POLICY
8.6.2CASH MANAGEMENT POLICY
8.6.4FISCAL ACCOUNTABILITY POLICY
8.6.6HANDLING OF UNIVERSITY FUNDS
8.6.7BUSINESS PURCHASES AND ENTERTAINMENT EXPENSE REIMBURSEMENTS
8.7.1EXTERNAL NONPROFIT CORPORATIONS
8.7.2SOLICITING, ACCEPTING AND PROCESSING GIFTS AND GRANTS FROM PRIVATE
8.8.1MUNICIPAL SEPARATE STORM SEWER SYSTEM
8.8.2CAMPUS ENVIRONMENTAL HEALTH AND SAFETY
8.8.3PARKING AND TRAFFIC REGULATIONS
8.8.5TRANSPORTATION WORKPLACE DRUG AND ALCOHOL TESTING
8.8.6UNIVERSITY UTILITY VEHICLE POLICY
8.9.1POLICY FOR THE USE AND PROTECTION OF INFORMATION RESOURCES
8.9.2COMPUTER AND INFORMATION TECHNOLOGY USE POLICY
8.10.1UNIVERSITY TELEPHONE SERVICES/GENERAL INFORMATION
8.11.1UNIVERSITY MAIL SERVICE
8.12.2KEYS