UTPA Ad Hoc Academic Policies Committee Policy Revision Recommendations | Approved as of April 16, 2008

Native Grade Point Average
The Cumulative Grade Point Average (GPA) at the University of Texas-Pan American (UTPA) is calculated on the basis of courses taken at UTPA and excludes transferred grades. The Policy would become effective Fall 2009.

Incomplete (I) Grade
An Incomplete Grade (“I”) is a temporary grade given only during the last one-fourth of a term/semester and only if a student:

(1) is passing the course to date, and

(2) has a justifiable and documented reason, beyond the control of the student (such as serious illness or military service), for not completing the work on schedule.

The student must arrange with the instructor to finish the course within one year by completing specific requirements.  These requirements must be listed on a Request for Grade of Incomplete form signed by the instructor, student, department chair and Dean.  Grades of “I” assigned to a course at the end of a regular semester would at the end of one year default to an “F”, unless the faculty member has already processed a grade change for the course.

Complete Request for Grade of Incomplete form with all required signatures must be received by the Office of the Registrar by the published deadline for faculty to enter grades or an “NR” grade will be entered.  An “NR” grade will be converted to an “F” at the end of 2 (two) weeks. The Policy becomes effective Fall 2008.

Change of Grades Policy
A change of grade is warranted only due to an error in computation, evaluation or recording.  The instructor may process a Change of Grade form through the Office of the Dean of his/her college.  Change of Grade Forms may not be released to students and must be sent directly from the appropriate academic department.  In the absence of the instructor of record, after unsuccessful attempts to locate him/her, the Change of Grade will be considered by the corresponding academic Department Chair. The student has the option of filing a Grade Appeal according to H.O.P. 5.2.1. The Policy becomes effective Fall 2008.

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