UTPA :: Division of Business Affairs

UTPA Helpdesk

October 12, 2008

Administrative Processes Forms

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Academic Affairs
RECOMMENDATION FORMS
Faculty Recommendation Memorandum
Lecturer Review Recommendation
Post Tenure Recommendation
Promotion Recommendation
Tenure Recommendation
Tenure/Tenure Track Recommendation
ROUTING FORMS
Criteria/Performance Standards Routing
Lecturer Review Routing Form
Post Tenure Routing Form
Promotion Routing Form
Tenure Routing Form
Tenure/Tenure Track Routing Form
OTHER FORMS
Administrator Evaluation Questionnaire: Department Chair
Administrators/Staff Leave Request
Applicant EEO Data Form - Faculty
Application for Employment - Faculty
Assistantship Checklist
Criminal Background Check Form - Faculty
Faculty Application Pool Record
Faculty Development Leave Form
Faculty Search Committee Identification Form
Faculty Teaching Assignment Validation Form for New Hires
Faculty Teaching Workload Adjustment Summary
Faculty Teaching Workload Equivalency
Format For Faculty Review Dossier
Part-Time or Rehire (Non-Tenure) Faculty Checklist
Required Documents for Faculty Folders Full Time
Request for Leave of Absence-Faculty
Report On Work Accomplished With Adjusted Workload

Accounts Control
Acounting for Your Project in Oracle- Reconciliation Guide
Financials Responsibility Request Manual
Oracle Chart of Accounts- Accounting KeyFlexfield
Oracle Finance Roles and Responsibilities (Now available online through Oracle)
Project Management Authorization
Print Services Request
Request for New Oracle Project

Accounts Payable
Approval for Travel to Foreign Countries
Bank Wiring Instructions - U.S.
Bank Wiring Instructions - International
Guest Lecturer Authorization Request
Hotel Tax Exemption Certificate
Reimbursement of Business Entertainment Expense
Report of State Agency Travel to Washington D.C.
Request for Membership
Substantiation Documentation
Travel Voucher (Mileage at 48.5)
Travel Voucher (Mileage at 50.5)
Travel Voucher (Mileage at 58.5) - EFFECTIVE JULY 1

Admisisons and New Student Services
Administrators/Staff Leave Request
Mileage Report (Mileage at 48.5)
Mileage Report (Mileage at 50.5)
Mileage Report (Mileage at 58.5)

Analysis & Information
Bank Wiring Instructions - U.S.
Bank Wiring Instructions - International

Bookstore
Application for Joint Sponsorship
Department Order Form
Software Reservation Form
Textbook Adoption Form

Budget Office
Acuerdo for Enhancement
Critical Budget Adjustment Form
Designated Accounts
Fee Change Request
Merit & Equity Form - Faculty
New Fee Request
Salary Adjustment Form - Staff
Student Fee Consultation

Business Affairs Office
Application for Staff Organization

Computer Center
The Computer Center forms are now listed under Information Technology.

Environmental Health & Safety
Application for Non-Sports Camp
Application for Sports Camp
First Report Injury
Vehicle Information Sheet

Graduate Studies
Application for Dissertation Committee
Application for Graduate Faculty Status
Application for Thesis Committee
Course Inventory Update
Course Substitution
Petition for Changes in Thesis
Receipt for Thesis or Dissertation

Grants & Contacts
Workload Distribution Report

Human Resources
EMPLOYMENT FORMS
Applicant EEO Data Form - Faculty
Application for Employment - Direct Wage
Application for Employment - Faculty
Application for Employment - Staff
Change of Memorandum of Employment
Criminal Background Check Form - Faculty
Criminal Background Check Form - Contractor Personnel
Criminal Background Check Form - Work Study
Equal Employment Opportunity Report - Faculty
Equal Employment Opportunity Report - Staff
Job Vacancy Request Form
Memo of Employment
Memo of Employment-Direct Wage
Outside Employment Application
EMPLOYEE FORMS
Authorization for Direct Deposit
Request for Family and Medical Leave
Sick Leave Pool Application
Staff Employee Award Nomination
Staff Leave Without Pay (LWOP)
REQUEST FORMS
Application for Class Attendance During Work Time
Request for Leave of Absence - Faculty
Request for University Course Credit as Work Time
Requisition for Personnel Faculty
Requisition for Personnel Staff

The following form is Being Tested, Do Not Use
Requisition for Personnel Staff Position

OTHER FORMS
Search Guidelines
SEPAP Form
SEPAP Guidelines
Termination Notice - Direct Wage
Termination Notice - Faculty/Staff
CELL PHONES FORMS
Justification for Exception to Wireless Communication Device Policy
Termination of Wireless Communication Plan Allowance
Wireless Communication Plan Allowance and/or Equipment Reimbursement Request
COMPENSATION FORMS
Job Description Questionnaire
Staff Salary Equity Adjustment Request
Supervisor Guide for UTPA Job Audit and Classification Procedures
UTPA Job Audit Request

Information Technology
Banner (SIS) Access Request
Data Owner Signature Authorization Form for Oracle E-Business System
Data Owner Signature Authorization Form for Banner (SIS) System
E-Business Internal Access Request for Information Technology
fsaATLAS System Access Request
IA Operator ID Form - SIS Access Only
IA Operator Template Change
Information System Data Owner Signature Authorization (ISO)
Information Technology Service Request (ITSR)
Oracle Account Request Form – HRMS
Oracle Finance Roles and Responsibilities
Request for Individual Computer/Internet Access (UIC)
Request for Safeboot Installation
Request for Special Server Access
Safeboot Exception Form
Server Mgmt Policy Compliance Checklist - HOP 8.9.4
Telephone Services
TracDat System Access Request
Web Document Distribution Authorization

Materials Management
Approval for Travel to Foreign Countries
Contracts Routing Form
EShipGlobal Access Request Form
Emergency Justification
New Cable Services Request Form
Reimbursement Purchase Requisition (RPR)
Request for Consultant Services
Sole Source Justification Form
SPO Authorization Agreement
Staples Online Account
Technology Access Clause
Texas Sales and Use Tax Exemption Certification

The following forms are Being Tested, Do Not Use
PROCARD DISPUTE FORM
Procard Reconciliation Log
Procurement Card Application
Procurement Card Missing Receipts Form
Procurement Card Transaction Log

Office of Student Life and Transition Services
Interpreter Request Form
Application for Use of Alcoholic Beverages

Office of Institutional Research & Effectiveness
OIRE Data Request Form

Payments and Collections
Departmental Deposit

Physical Plant
Annual Facilities Inventory
Application for Copy of Driver Record
Missing or Stolen Property Report
Non-Routine Work Order
Project Renovation
Property Transfer
Remove State Property
Request for Facilities Reservation
Vehicle Reservation

Police Department
Request for Services

President's Office
Appointment and Service Record

Administrative Processes Forms

Academic Affairs

Accounts Control

Accounts Payable

Admisisons and New Student Services

Analysis & Information

Bookstore

Budget Office

Business Affairs Office

Computer Center

Environmental Health & Safety

Graduate Studies

Grants & Contacts

Human Resources

Information Technology

Materials Management

Office of Student Life and Transition Services

Office of Institutional Research & Effectiveness

Payments and Collections

Physical Plant

Police Department

President's Office