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8965-Oracle R12 Upgrade Preparation - Transaction Deadlines - Mark your calendar!
Posted for Business Affairs by Melissa Robles on May, 13 2013
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Oracle R12 Upgrade Preparation Transaction Target Deadlines impacting the UTPA Community

The Oracle system will be unavailable starting Wednesday, May 22nd through Monday, May 27th, 2013.

The planned go-live for Oracle R12 is Tuesday, May 28, 2013!

Preparation for this important upgrade involves not only the R12 team but also the UTPA
community. In an effort to make this upgrade a smooth transition, we are providing the following
deadlines and cut-off dates for specific transactions. Please make note and pay close attention to
the deadlines and cut-off dates for Memorandums of Employment, Budget revision transactions,
and iShop transactions.

Memorandums of Employment

All fully executed Memorandums of Employment (MOE), Change of MOEs, and Separations
must be submitted to HR on or before the cut-off date listed below. Be informed that missing the
cut-off date below could potentially prevent employee from receiving their payroll check on June
3rd. Complete documentation must be submitted by the due date below.

Deadline

Description


Friday, May 10, 2013 by 5:00 pm

Memorandums of Employment (MOE), Change of MOEs, and Separations must be received by HR by no later than this date.


Budget Revisions

Oracle will be de-supporting the Public Sector Budgeting (PSB) module. Budget Office will be
introducing a new process for submitting budget revisions with the Oracle R12 Upgrade.

Deadline

Description


Friday, May 17, 2013 by 5:00 pm

Last day for submitting budget revisions through the PSB module by end-users.


Wednesday, May 22, 2013 by Noon

Deadline for posting of fully approved budget revisions by the Budget Office staff.


Wednesday, May 22, 2013 by 2:00 pm

Budget revisions that are pending in the approval workflow will be rejected. Budget Office will notify users to resubmit when the new R12 Budget Revision process is available.


iShop Transactions and Forms

All Purchasing transactions initiated in iShop such as purchase requisitions, travel requests,
travel reimbursements, and any other iShop forms must be submitted on or before the deadlines
listed below.

Deadline

Description


Monday, May 20, 2013 by 5:00 pm

Last day to submit purchase requistions and Forms greater than $5k from Non-Catalog vendors via iShop.


Monday, May 20, 2013 by 5:00 pm

Last day to submit requests for New Vendor Setup.


Wednesday, May 22, 2013 by Noon

Last day to process fully approved purchase orders under $5k via iShop (Non-Catalog).



Wednesday, May 22, 2013 by 5:00 pm


Last day to submit purchase requistions from the Punch-Out Vendors via iShop.



Wednesday, May 22, 2013 by 5:00 pm

iShop will be unavailable for any transactions until the Oracle R12 Upgrade is complete.

The R12 Upgrade Team is ready to answer any questions or address your concerns. Please email
us at
OracleR12@utpa.edu or visit the website at http://www.utpa.edu/OracleR12 for training
information and the Go-live checklist.